Sponsorship Deliverables

Sponsorship Deliverables

This page is your one-stop shopping for all things sponsorship deliverables and due dates! All due dates and details about each deliverable are here for your convenient reference.  We've included all the due dates for any collateral AHF will need from you, including ads, tote inserts, and more. Additionally, you'll see dates for delivery to you. Below are relevant points of contact for any questions or deliverables. 


Booth Selection: 
Booth selection will take place in late March/Early April. A member of our staff will be in touch once a formal date has been announced. Selection order will be based on sponsorship level and payment date within each level. 

Click here to view full prospectus and a-la-carte opportunities. A-la-carte advertising also available. 

Quick Links

Diamond Level Due Dates & Deliverable
Platinum Level Due Dates & Deliverables
Gold Level Due Dates & Deliverables
Silver Level Due Dates & Deliverables
Bronze Level Due Dates & Delivables
Exhibitor Level Due Dates & Deliverables

Diamond Level

 
Below are the benefits you receive as a Diamond sponsor as well as any associated deadlines you need to be aware of. If we don't hear from you prior to any deadlines, a member of our staff will reach out unless otherwise noted below. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.

Due/Delivery Date
Annual Benefits
January-December 2019 Memberships - 1 Primary Contact & 4 Secondary Contacts (5 total)
*Notify staff of preferred webinar  Sponsored Webinar (Exclusive, introduce topic & speakers). Webinar schedule here
Available April 2019 Benchmarking Report (Year-end)- 1 copy
Available April 1, 2019 Operator Membership List Q1
Available July 1, 2019 Operator Membership List Q2
Available October 1, 2019 Operator Membership List Q3
Available January 1, 2020 Operator Membership List Q4
Posted upon receipt - Visible until Dec.  Website Button Ad - 200x200 Pixels, does not rotate
Posted online upon receipt &
Displayed at Annual Conference 
Executive Video Taped Interview (1-2 Minutes)
Due March 1, 2019 Full Page Ad - S.O. Connected Magazine 3/19 - Staffing
Due June 1, 2019 Full Page Ad - S.O. Connected Magazine 6/19 - Food Safety
Due September 1, 2019 Full Page Ad - S.O. Connected Magazine 9/19 - AHF 10th Anniversary
Due December 1, 2019 Full Page Ad - S.O. Connected Magazine 12/19 - Emergency Preparedness
Feature Article S.O. Connected Magazine - *Article should be 700-1000 words;
content to be reviewed by the Editorial Advisory Board
Posted Upon Receipt - Visible until Dec. Logo on AHF Main Website with Hyperlink
Sponsorship Payment due by March 31 Spring Business Partner Directory Listing with Logo Enhancement
Available in Conference Attendee Bags Printed Business Partner Directory Listing with Logo Enhancement

Due/Delivery Date
Conference Benefits
Posted upon receipt  Logo on Conference Website with Hyperlink
Available July 23, 2019 Pre-Conference Attendee List
Available August 23, 2019 Post-Conference Attendee List
Selection During Registration Event Sponsorship (Opening Reception or Conference General Session)
Selection in March/April (we will contact you) Two (2) 10x10 Exhibit Booths (Total 20x20 Space)
Will be provided to you Two (2) Lead Retrieval Mobile Licenses
*Add on item, requires additional purchase* Exhibit Hall Option - Island, Upgrade to 20'x20' ($25k) or 10'x20' ($15k)
Posted upon App Launch (July)  Logo in Conference Mobile App with Hyperlink
Due August 1, 2019 Promoted Posts - 4 in mobile app
Due June 3, 2019 Culinary Competition - Logo embroidered on chef coats (*AHF needs a black and white EPS logo)
Due May 1, 2019 (decision), Ad due July 8th Product Placement - 5 items in Menu OR 2-page ad in BP Directory
July 19, 2019 Five (5) Full Conference Passes
Due July 15, 2019 One (1) Window Cling
Due July 15, 2019 One (1) Floor Sticker
Due July 15, 2019 One (1) Tote Insert (*Insert to be approved by AHF prior to shipping to hotel)
Brand automatically included  Conference Branding - Signage Throughout

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Platinum Level

Below are the benefits you receive as a Platinum sponsor as well as any associated deadlines you need to be aware of. If we don't hear from you prior to any deadlines, a member of our staff will reach out unless otherwise noted below. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.

Due/Delivery Date
Annual Benefits
January-December Membership - 1 Primary & 3 Secondary (4 total)
Sponsor Webinar (Non-Exclusive)
April 2019 Benchmarking Report (Year-end)- 1 copy
Operator Membership List - Can Request 2 Lists - Select from dates in the left column
*We will assume Q1 and Q2 selection unless notified otherwise*
Q1 - April 1, 2019       Membership List Available
Q2 - July 1, 2019       Membership List Available
Q3 - October 1, 2019       Membership List Available
Q4 - January 1, 2020       Membership List Available
1st of the Month Banner Ad S.O. Newsletter
Posted upon receipt - Visible until Dec.  Website Button Ad *200px X 200px, rotates weekly
Posted online upon receipt &
Displayed at Annual Conference 
Executive Video Taped Interview (1-2 Minutes)
Ad in S.O. Connected Magazine - Two (2) full-page ads included. Select from issue(s) and theme(s) below.
Ad Due March 1, 2019       S.O. Connected Magazine 3/19 - Staffing
Ad Due June 1, 2019       S.O. Connected Magazine 6/19 - Food Safety
Ad Due September 1, 2019       S.O. Connected Magazine 9/19 - AHF 10th Anniversary
Ad Due December 1, 2019       S.O. Connected Magazine 12/19 - Emergency Preparedness
Posted Upon Receipt - Visible until Dec. Logo on AHF Main Website with Hyperlink
Sponsorship Payment due by March 31 Spring Business Partner Directory Listing with Logo Enhancement
Available in Conference Attendee Bags Printed Business Partner Directory Listing with Logo Enhancement

Due/Delivery Date
Conference Benefits
Posted upon receipt Logo on Conference Website with Hyperlink
Available July 23, 2019 Pre-Conference Attendee List
Available August 23, 2019 Post-Conference Attendee List
Selection During Registration Event Sponsorship (General Session or General Event)
Selection During Registration Podium Time (2 min at Sponsored Event) - Same event as above
Selection in March/April (we will contact you) One (1) 10x10 Exhibit Booth 
Will be distributed to you Two (2) Lead Retrieval Mobile License
*Add on item, requires additional purchase* Exhibit Hall Option - Island, Upgrade to 20'x20' ($25k) or 10'x20' ($15k)
Posted upon App Launch (July) Logo in Conference Mobile App with Hyperlink
Due August 1, 2019 Promoted Posts - 2 in mobile app
Due June 3, 2019 Culinary Competition - Onsite branding at Competition
Due May 1, 2019 (decision), Ad due July 8th Product Placement - 3 items in Menu OR 1-page ad in BP Directory
July 19, 2019 Four (4) Full Conference Passes
Due July 15, 2019 One (1) Window Cling
Due July 15, 2019 One (1) Tote Insert (Insert to be approved by AHF prior to shipping to hotel)
Brand automatically included Conference Branding - Signage Throughout
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Gold Level

Below are the benefits you receive as a Gold sponsor as well as any associated deadlines you need to be aware of. If we don't hear from you prior to any deadlines, a member of our staff will reach out unless otherwise noted below. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.

Due/Delivery Date
Annual Benefits
January-December Membership - 1 Primary & 2 Secondary (3 Total)
Sponsor Webinar (Non-Exclusive)
April 2019 Benchmarking Report (Year-end) - 1 copy
Operator Membership List - Can Request 1 List - Select from dates in the left column
*We will assume Q1 selection unless notified otherwise*
Available April 1, 2019 Operator Membership List Q1
Q1 - April 1, 2019       Membership List Available
Q2 - July 1, 2019       Membership List Available 
Q3 - October 1, 2019       Membership List Available
Q4 - January 1, 2020       Membership List Available
1st of the Month Banner Ad S.O. Newsletter
Posted upon receipt - Visible until Dec. Website Button Ad *200px X 200px, rotates weekly
Ad in S.O. Connected Magazine - One (1) full-page ad included. Select from issues and themes below.
Ad Due March 1, 2019       S.O. Connected Magazine 3/19 - Staffing
Ad Due June 1, 2019       S.O. Connected Magazine 6/19 - Food Safety
Ad Due September 1, 2019       S.O. Connected Magazine 9/19 - AHF 10th Anniversary
Ad Due December 1, 2019       S.O. Connected Magazine 12/19 - Emergency Preparedness
Posted Upon Receipt - Visible until Dec. Logo on AHF Main Website with Hyperlink
Sponsorship Payment due by March 31 Spring Business Partner Directory Listing 
Available in Conference Attendee Bags Printed Business Partner Directory Listing 

Due/Delivery Date
Conference Benefits
Posted upon receipt Logo on Conference Website with Hyperlink
Available July 23, 2019 Pre-Conference Attendee List
Available August 23, 2019 Post-Conference Attendee List
Selection During Registration Event Recognition at Celebrate AHF! Reception
Podium Time Selection done with Booth Selection -- Snack/Drink Due May 1, 2019 Podium Time (1-2 Minutes) at beginning or end of educational session OR provide 1 snack/drink during a networking break
Selection in March/April (we will contact you) One (1) 10x10 Exhibit Booth 
Will be distributed to you One (1) Lead Retrieval Mobile License
Posted upon App Launch (July) Logo in Conference Mobile App with Hyperlink
Due August 1, 2019 Promoted Posts - 1 in mobile app
Due May 1, 2019 (decision), Ad due July 8th Product Placement - 2 items in Menu OR 1/2 page ad in BP Directory
Due July 19, 2019 Three (3) Full Conference Passes
Due July 15, 2019 One (1) Window Cling
Due July 1, 2019 One (1) Tote Insert
Brand automatically included Conference Branding - Signage Throughout
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Silver Level


Below are the benefits you receive as a Silver sponsor as well as any associated deadlines you need to be aware of. If we don't hear from you prior to any deadlines, a member of our staff will reach out unless otherwise noted below. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.

Due/Delivery Date
Annual Benefits
January-December Membership - 1 Primary & 2 Secondary (3 Total)
Sponsor Webinar (Non-Exclusive)
April 2019 Benchmarking Report (Year-end) - 1 Copy
Operator Membership List - Can Request 1 List - Select from dates in the left column
*We will assume Q1 selection unless notified otherwise*
Q1 - April 1, 2019       Membership List Available
Q2 - July 1, 2019       Membership List Available
Q3 - October 1, 2019       Membership List Available
Q4 - January 1, 2020       Membership List Available
Ad in S.O. Connected Magazine - One (1) full-page ad included. Select from issues and themes below.
Ad Due March 1, 2019       S.O. Connected Magazine 3/19 - Staffing
Ad Due June 1, 2019       S.O. Connected Magazine 6/19 - Food Safety
Ad Due September 1, 2019       S.O. Connected Magazine 9/19 - AHF 10th Anniversary
Ad Due December 1, 2019       S.O. Connected Magazine 12/19 - Emergency Preparedness
Posted Upon Receipt - Visible until Dec. Logo on AHF Main Website with Hyperlink
Sponsorship Payment due by March 31 Spring Business Partner Directory Listing 
Available in Conference Attendee Bags Printed Business Partner Directory Listing 

Due/Delivery Date
Conference Benefits
Posted upon receipt Logo on Conference Website with Hyperlink
Available July 23, 2019 Pre-Conference Attendee List
Available August 23, 2019 Post-Conference Attendee List
Selection in March/April (we will contact you) One (1) 10x10 Exhibit Booth
Will be distributed to you One (1) Lead Retrieval Mobile License
Posted upon App Launch (July) Logo in Conference Mobile App with Hyperlink
Due May 1, 2019 (decision), Ad due July 8th Product Placement - 1 item in Menu or 1/4 page ad in BP Directory
Due July 19, 2019 Two (2) Full Conference Passes
Brand automatically included Conference Branding - Networking Breaks
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Bronze Level

Below are the benefits you receive as a Bronze sponsor as well as any associated deadlines you need to be aware of. If we don't hear from you prior to any deadlines, a member of our staff will reach out unless otherwise noted below. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.

Due/Delivery Date
Annual Benefits
January-December Membership - 1 Primary (1 Total)
April 2019 Benchmarking Report (Year-end) - 1 Copy
Operator Membership List - Can Request 1 List - Select from dates in the left column
*We will assume Q1 selection unless notified otherwise*
Q1 - April 1, 2019       Membership List Available
Q2 - July 1, 2019       Membership List Available
Q3 - October 1, 2019       Membership List Available
Q4 - January 1, 2020       Membership List Available
Ad in S.O. Connected Magazine - One (1) Half-page ad included. Select from issues and themes below.
Ad Due March 1, 2019       S.O. Connected Magazine 3/19 - Staffing
Ad Due June 1, 2019       S.O. Connected Magazine 6/19 - Food Safety
Ad Due September 1, 2019       S.O. Connected Magazine 9/19 - AHF 10th Anniversary
Ad Due December 1, 2019       S.O. Connected Magazine 12/19 - Emergency Preparedness
Posted Upon Receipt - Visible until Dec. Logo on AHF Main Website with Hyperlink
Sponsorship Payment due by March 31 Spring Business Partner Directory Listing 
Available in Conference Attendee Bags Printed Business Partner Directory Listing 

Due/Delivery Date
Conference Benefits
Posted upon receipt Logo on Conference Website with Hyperlink
Available July 23, 2019 Pre-Conference Attendee List
Available August 23, 2019 Post-Conference Attendee List
Selection in March/April (we will contact you) One (1) 10x10 Exhibit Booth
Will be distributed to you One (1) Lead Retrieval Mobile License
Posted upon App Launch (July) Logo in Conference Mobile App with Hyperlink
Due July 19, 2019 One (1) Full Conference Pass
Brand automatically included Conference Branding - Networking Breaks
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Exhibitor Level

Below are the benefits you receive as an Exhibitor as well as any associated deadlines you need to be aware of. If we don't hear from you prior to any deadlines, a member of our staff will reach out unless otherwise noted below. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.

Due/Delivery Date
Annual Benefits
January-December Membership - 1 Primary (1 Total)

Due/Delivery Date
Conference Benefits
Posted upon receipt Name on Conference Website with Hyperlink
Available July 23, 2019 Pre-Conference Attendee List
Available August 23, 2019 Post-Conference Attendee List
Availbale in March/April during booth selection One (1) Exhibit Hall Only Registration Pass
Selection in March/April (we will contact you) One (1) 10x10 Exhibit Booth
Will be distributed to you One (1) Lead Retrieval Mobile License
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